Role &amp; responsibilities:

Front Desk Management

<ul>
<li style="margin-left:0px;">Greet and welcome visitors and guests in a courteous and professional manner.</li>
</ul>

<ul>
<li style="margin-left:0px;">Maintain the reception area, ensuring it is clean and well-presented at all times.</li>
</ul>

<ul>
<li style="margin-left:0px;">Handle incoming calls, route them to the appropriate departments, and take messages as needed.</li>
</ul>

Visitor and Guest Coordination


<ul>
<li style="margin-left:0px;">Maintain a visitor logbook and ensure all visitors are issued visitor passes.</li>
</ul>

<ul>
<li style="margin-left:0px;">Coordinate with internal teams for meetings, refreshments, and guest requirements.</li>
</ul>

<ul>
<li style="margin-left:0px;">Arrange travel, accommodation, and local transport for guests or company officials, if required.</li>
</ul>

Administrative Support

<ul>
<li style="margin-left:0px;">Manage incoming and outgoing mail/courier and maintain proper tracking records.</li>
</ul>

<ul>
<li style="margin-left:0px;">Handle front office supplies and ensure timely requisition of consumables.</li>
</ul>

<ul>
<li style="margin-left:0px;">Support the HR/Admin team in coordination during events, interviews, or onboarding.</li>
</ul>

Security &amp; Protocols

<ul>
<li style="margin-left:0px;">Coordinate with security for visitor verification and employee access.</li>
</ul>

<ul>
<li style="margin-left:0px;">Follow standard operating procedures (SOPs) for handling emergencies, fire drills, and safety protocols.</li>
</ul>

Communication &amp; Coordination

<ul>
<li style="margin-left:0px;">Send emails, meeting invites, and internal communication when required.</li>
</ul>

<ul>
<li style="margin-left:0px;">Liaise with vendors (office boys, pantry, housekeeping) to ensure seamless operations.</li>
</ul>

Qualifications &amp; Experience

<ul>
<li style="margin-left:0px;">Graduate in any discipline (Hotel Management / Administration preferred).</li>
</ul>

<ul>
<li style="margin-left:0px;">4 to 8 years of relevant experience in front office, reception, or corporate administration roles.</li>
</ul>

<ul>
<li style="margin-left:0px;">Experience in handling senior management visitors and external stakeholders is preferred. </li>
</ul>
Preferred candidate profile

<ul>
<li style="margin-left:0px;">Excellent verbal and written communication</li>
</ul>

<ul>
<li style="margin-left:0px;">Polite, professional, and well-groomed</li>
</ul>

<ul>
<li style="margin-left:0px;">Ability to multitask and remain calm under pressure</li>
</ul>

<ul>
<li style="margin-left:0px;">Basic knowledge of MS Office (Word, Excel, Outlook)</li>
</ul>

<ul>
<li style="margin-left:0px;">Strong interpersonal and coordination skills</li>
</ul>

<ul>
<li style="margin-left:0px;">Fluent in English, Hindi, and local language</li>
</ul>

<ul>
<li style="margin-left:0px;">Prior experience in a corporate, hospitality, or industrial front office setup </li>
</ul>

Front Office Executive

India

Role &amp; responsibilities: Front Desk Management Greet and welcome visitors and guests in a courteous and professional manner. Maintain the reception area, ensuring it is clean and well-presented at all times. Handle incoming calls, route them to the appropriate departments, and take messages as needed. Visitor and Guest Coordination Maintain a visitor logbook and ensure all visitors are issued visitor passes. Coordinate with internal teams for meetings, refreshments, and guest requirements. Arrange travel, accommodation, and local transport for guests or company officials, if required. Administrative Support Manage incoming and outgoing mail/courier and maintain proper tracking records. Handle front office supplies and ensure timely requisition of consumables. Support the HR/Admin team in coordination during events, interviews, or onboarding. Security &amp; Protocols Coordinate with security for visitor verification and employee access. Follow standard operating procedures (SOPs) for handling emergencies, fire drills, and safety protocols. Communication &amp; Coordination Send emails, meeting invites, and internal communication when required. Liaise with vendors (office boys, pantry, housekeeping) to ensure seamless operations. Qualifications &amp; Experience Graduate in any discipline (Hotel Management / Administration preferred). 4 to 8 years of relevant experience in front office, reception, or corporate administration roles. Experience in handling senior management visitors and external stakeholders is preferred. Preferred candidate profile Excellent verbal and written communication Polite, professional, and well-groomed Ability to multitask and remain calm under pressure Basic knowledge of MS Office (Word, Excel, Outlook) Strong interpersonal and coordination skills Fluent in English, Hindi, and local language Prior experience in a corporate, hospitality, or industrial front office setup

Front Office Executive · Mumbai

Job highlights

Skillset required

Job Description

Job Description for Front Office Executive

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