Executive Assistant · Mumbai

Roles & Responsibilities:

• Manage day to day calendar management, fixing appointments, travel bookings.

• Assisting in all areas of the business- handling billing, invoices, some experience, or knowledge on tax filing.

• Planning, coordination, making agendas & MOM for meetings.

• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.

• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.

• Screen and direct phone calls.

• Scheduling meetings and appointments

• Make travel arrangements.

• Take dictation and minutes.

Qualifications:

Educational Qualifications:

• A Bachelor's degree in Business Administration, Management, or a related field (preferred).
  

Skills & Competencies:

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Excellent written and verbal communication skills.
  
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
  
• Ability to work independently, prioritize tasks, and meet deadlines.
  
• Familiarity with business travel arrangements and calendar management.
  
• Attention to detail with accurate minute-taking and correspondence management.
  
• A professional and proactive approach to supporting senior management.
  

Behavioral Attributes:

• High level of confidentiality and discretion.
  
• Ability to perform under pressure and manage multiple competing priorities.
  
• Customer-service-oriented with a positive attitude.
  
• Strong problem-solving skills and ability to work collaboratively in a team.