Key Responsibilities- 
Executive &amp; Administrative Support

<ul>
<li style="margin-left:0px;">Manage the COOs calendar, appointments, meetings, and travel schedules.</li>
</ul>

<ul>
<li style="margin-left:0px;">Prepare agendas, presentations, reports, and briefing notes for meetings.</li>
</ul>

<ul>
<li style="margin-left:0px;">Draft, review, and manage official correspondence, emails, and documents.</li>
</ul>

<ul>
<li style="margin-left:0px;">Maintain files, records, and confidential information with discretion.</li>
</ul>

Coordination &amp; Communication

<ul>
<li style="margin-left:0px;">Act as the primary point of contact between the COO and internal teams, regional offices, and external stakeholders.</li>
</ul>

<ul>
<li style="margin-left:0px;">Coordinate follow-ups on action items, deadlines, and deliverables from COO-led meetings.</li>
</ul>

<ul>
<li style="margin-left:0px;">Organize regional reviews, leadership meetings, and board-related activities as required.</li>
</ul>

Office &amp; Operational Support

<ul>
<li style="margin-left:0px;">Support day-to-day operations of the COO’s office to ensure efficiency and professionalism.</li>
</ul>

<ul>
<li style="margin-left:0px;">Assist in data collation, MIS reporting, and presentation of regional performance metrics.</li>
</ul>

<ul>
<li style="margin-left:0px;">Coordinate logistics for meetings, travel, and events.</li>
</ul>

Confidentiality &amp; Compliance

<ul>
<li style="margin-left:0px;">Handle sensitive information with the highest level of integrity and confidentiality.</li>
</ul>

<ul>
<li style="margin-left:0px;">Ensure adherence to organizational policies, processes, and compliance requirements.</li>
</ul>

Clerical Support:

<ul>
<li style="margin-left:0px;">Handle day-to-day administrative tasks such as answering phone calls, managing emails, and filing documents.</li>
</ul>

<ul>
<li style="margin-left:0px;">Prepare, format, and proofread reports, presentations, and correspondence.</li>
</ul>

Office Management:

<ul>
<li style="margin-left:0px;">Assist in office organization by maintaining supplies and ordering materials as needed.</li>
</ul>

<ul>
<li style="margin-left:0px;">Coordinate office maintenance requests and liaise with vendors or service providers.</li>
</ul>

<ul>
<li>Pantry management &amp; housekeeping management.</li>
</ul>

Event Coordination:

<ul>
<li style="margin-left:0px;">Assist in the planning and execution of events such as conferences, meetings, and company gatherings.</li>
</ul>

<ul>
<li style="margin-left:0px;">Arrange catering, event logistics, and coordination with attendees.</li>
</ul>

Qualifications &amp; Experience

<ul>
<li style="margin-left:0px;">Bachelor’s degree in any discipline (Secretarial/Business Administration preferred)</li>
</ul>

<ul>
<li style="margin-left:0px;">5+ years of experience as an Executive Secretary or Executive Assistant to senior leadership</li>
</ul>

<ul>
<li style="margin-left:0px;">Experience supporting CXO-level executives is highly desirable</li>
</ul>

<ul>
<li style="margin-left:0px;">Exposure to regional or multi-location operations is an advantage</li>
</ul>

Key Skills &amp; Competencies

<ul>
<li style="margin-left:0px;">Excellent written and verbal communication skills</li>
</ul>

<ul>
<li style="margin-left:0px;">Strong organizational and time-management abilities</li>
</ul>

<ul>
<li style="margin-left:0px;">High level of discretion and professionalism</li>
</ul>

<ul>
<li style="margin-left:0px;">Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li>
</ul>

<ul>
<li style="margin-left:0px;">Ability to work under pressure and manage multiple priorities</li>
</ul>

<ul>
<li style="margin-left:0px;">Strong interpersonal and coordination skills.</li>
</ul>

Executive Assistant

India

Key Responsibilities- Executive &amp; Administrative Support Manage the COOs calendar, appointments, meetings, and travel schedules. Prepare agendas, presentations, reports, and briefing notes for meetings. Draft, review, and manage official correspondence, emails, and documents. Maintain files, records, and confidential information with discretion. Coordination &amp; Communication Act as the primary point of contact between the COO and internal teams, regional offices, and external stakeholders. Coordinate follow-ups on action items, deadlines, and deliverables from COO-led meetings. Organize regional reviews, leadership meetings, and board-related activities as required. Office &amp; Operational Support Support day-to-day operations of the COO’s office to ensure efficiency and professionalism. Assist in data collation, MIS reporting, and presentation of regional performance metrics. Coordinate logistics for meetings, travel, and events. Confidentiality &amp; Compliance Handle sensitive information with the highest level of integrity and confidentiality. Ensure adherence to organizational policies, processes, and compliance requirements. Clerical Support: Handle day-to-day administrative tasks such as answering phone calls, managing emails, and filing documents. Prepare, format, and proofread reports, presentations, and correspondence. Office Management: Assist in office organization by maintaining supplies and ordering materials as needed. Coordinate office maintenance requests and liaise with vendors or service providers. Pantry management &amp; housekeeping management. Event Coordination: Assist in the planning and execution of events such as conferences, meetings, and company gatherings. Arrange catering, event logistics, and coordination with attendees. Qualifications &amp; Experience Bachelor’s degree in any discipline (Secretarial/Business Administration preferred) 5+ years of experience as an Executive Secretary or Executive Assistant to senior leadership Experience supporting CXO-level executives is highly desirable Exposure to regional or multi-location operations is an advantage Key Skills &amp; Competencies Excellent written and verbal communication skills Strong organizational and time-management abilities High level of discretion and professionalism Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Ability to work under pressure and manage multiple priorities Strong interpersonal and coordination skills.

Executive Assistant · Bengaluru

Job highlights

Skillset required

Job Description

Job Description for Executive Assistant

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