CANDIDATE PROFILE 

Education and Experience

• High school diploma or GED; 2 years experience in the administrative assistance, clerical services, or related professional area.

OR

• 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major; no work experience required.

CORE WORK ACTIVITIES

Providing Documentation and Reporting Support

• Assists managers in preparation of various reports and presentations.

• Assists with the design and preparation of statistical reports as needed.

• Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed.

• Makes new files, maintains existing files.

• Maintains giveaway/donation files and assists in making reservations.

• Provides administrative support to manager/s and department.

Supporting Correspondence 

• Composes, produces and signs correspondence on routine matters.

• Produces and distributes correspondence as required.

• Answers department phones.

• Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required.

• Sorts and distributes mail.

Ensuring Exceptional Customer Service

• Providing services that are above and beyond for customer satisfaction and retention.

• Managing day-to-day operations, ensuring the quality, standards and meets the expectations of the customers on a daily basis.

• Attends meetings and communicates with executive and peers as an effort to improve quality of service.

Additional Responsibilities

• Ensures VIP amenity requests from GM/DOPS are handled in timely manner.

• Signs for managers and release, with specific permission.

• Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety.

• Analyzes information and evaluating results to choose the best solution and solve problems.

• Attends meetings to plan, organize, prioritize, coordinate and manage activities.

• Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.

• Informs and/or updates the executives and peers on relevant information in a timely manner.

Executive Assistant

CANDIDATE PROFILE Education and Experience • High school diploma or GED; 2 years experience in the administrative assistance, clerical services, or related professional area. OR • 2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major; no work experience required. CORE WORK ACTIVITIES Providing Documentation and Reporting Support • Assists managers in preparation of various reports and presentations. • Assists with the design and preparation of statistical reports as needed. • Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed. • Makes new files, maintains existing files. • Maintains giveaway/donation files and assists in making reservations. • Provides administrative support to manager/s and department. Supporting Correspondence • Composes, produces and signs correspondence on routine matters. • Produces and distributes correspondence as required. • Answers department phones. • Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required. • Sorts and distributes mail. Ensuring Exceptional Customer Service • Providing services that are above and beyond for customer satisfaction and retention. • Managing day-to-day operations, ensuring the quality, standards and meets the expectations of the customers on a daily basis. • Attends meetings and communicates with executive and peers as an effort to improve quality of service. Additional Responsibilities • Ensures VIP amenity requests from GM/DOPS are handled in timely manner. • Signs for managers and release, with specific permission. • Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety. • Analyzes information and evaluating results to choose the best solution and solve problems. • Attends meetings to plan, organize, prioritize, coordinate and manage activities. • Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems. • Informs and/or updates the executives and peers on relevant information in a timely manner.

Executive Assistant in Mumbai (UID-15389)

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Job Description for Executive Assistant

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